October 2018 Irene Maseda THE INSTITUTIONAL REPOSITORY HOW TO COMPLY WITH OPEN ACCESS MANDATES "Open Access is about making research findings freely available to anyone" What is OA and why it is important How it works Repisalud What is OA and why it is important OA REMOVES BARRIERS FINANCIAL LEGAL TECHNOLOGICAL WHEN WE PUBLISH WHEN WE READ FINANCIAL LEGAL TECHNOLOGICAL FREE (GRATIS) ≠ FREE (LIBRE) SPAIN EUROPE-H2020 LEY DE LA CIENCIA (Art. 37) Archive a copy of all scientific publication in a repository, within 12 months PLAN ESTATAL 2017-2020 All peer-reviwed scientific publications MUST be archived in an institutional or/and international repository OA publications must be taken into account in the project evaluation WHAT? all peer-reviewed scientific publications Optional: • books • conference proceedings • grey literature WHEN? within 6 months OA Mandates What is OA and why it is important GOAL 2020: 100% Research Open Access What is OA and why it is important How it works Repisalud How it Works: general concepts OA JOURNAL HYBRID JOURNAL APC COPYRIGHT LICENCE MODELS EMBARGO PERIODS REPOSITORIES Make exposure for you work Higher citation rates Rapid dissemination of findings Keep control of your autor’s rights Compilant with funder’s mandates Taxpayers get value for money The public can access your findigs Researchers in developing countries can see your work More institutional visibility How it Works: Benefits of OA Compilant with funder’s mandates Gather all scientific production Get more readers and citations RESEARCHERS INSTITUTIONS THE SOCIETY … EVEN FOR JOURNALS Researcher decide where to publish Publish in an OA journal Pay the APC (if required) Immediate open access GOLDEN ROUTE SOURCE: www.fosteropenscience.eu How it Works: Open Access Routes Objective 2020 TO HAVE ALL SCIENTIFIC PUBLICATIONS IN OPEN ACCESS CNIC GOLDEN OA PUBLICATIONS WHAT IS THE COST? SOLUTION: TO ARCHIVE IN INSTITUTIONAL REPOSITORIES How it Works 15% 17% 30% 32% 100% 2009-2011 2012-2014 2015-2017 2018 2020 Researcher decide where to publish Check in the journal to see what self-archiving options are avaible Immediate open accessIf option exist (hybrid journal) Pay the APC Publish in an OA journal Pay the APC (if required) Immediate open access GOLDEN ROUTE SOURCE: www.fosteropenscience.eu How it Works: Open Access Routes Self-archive in a repository Publish in an subscription based journal Immediate or delayed OA depending on publisher policy GREEN ROUTE Make exposure for you work Higher citation rates Rapid dissemination of findings Keep control of your autor’s rights Compilant with funder’s mandates Taxpayers get value for money The public can access your findigs Researchers in developing countries can see your work More institutional visibility Compilant with funder’s mandates Gather all scientific production Get more readers and citations RESEARCHERS INSTITUTIONS THE SOCIETY … EVEN FOR JOURNALS How it Works: Benefits of OA What is OA and why it is important How it works Repisalud 1 CHECK THE JOURNAL AUTO-ARCHIVE POLICIES 2 KNOW THE MANUSCRIPT VERSION YOU CAN USE Before depositing… Repisalud SHERPA/ROMEO http://www.sherpa.ac.uk/romeo PUBLISHER WEBSITE Journal self-archive options Repisalud SUBMIT TO PUBLISHER PEER REVIEW EDIT ACCEPTED BY PUBLISHER C O P YR IG H T TR A N SF ER A G R EE M EN T COPYEDITING TYPESETTING PUBLISHED AUTHOR OWNED PUBLISHER OWNED SOURCE: Claire Sewell SUBMITTED VERSION PROOFS EDITOR’S VESION AUTHOR’S ACCEPTED MANUSCRIPT (PRE-PRINT) (POST-PRINT) Version Matters!! Repisalud AUTHOR’S ACCEPTED MANUSCRIPT EDITOR’S VERSION SAME CONTENT Repisalud DEPOSIT AT THE TIME OF ACCEPTANCE SET THE EMBARGO PERIOD  Permanent link  Metadata  Indexed in OAI harvesters When should I deposit? Repisalud Repisalud https://repisalud.isciii.es/ EACH COMMUNITY IS DIVIDED IN THREE SUB-COMMUNITIES: • ISCIII • CNIC • CNIO Repisalud: organization Repisalud: collections Repisalud: item Repisalud: embargoed item NOTE: After you login for the first time you should send an email to repisalud@cnic.es to get privileges to archive Repisalud: My account Repisalud: My account To log in in Repisalud you have to use your institutional email and password Repisalud: How do we deposit? LOG IN CHOOSE A COLLECTION SUBMIT AN ITEM MANUAL SUBMISSION UPLOAD A FILE TO UPLOAD MULTIPLE ITEMS FORMATS: pubmedxml, ris, endnote, bibtex… SEARCH FOR IDENTIFIER SOME FIELDS WILL BE AUTOMATICALLY FILLED IN Repisalud: Three ways to send an item Authors Funding agency Title Date Editor ISSN DOI Document type Language Keywords Abstract Acknowledgments Copyrights Embargo References Institution Group/Unit Upload the file(s). Don’t forget the supplementary data. Check that everything is correct. Choose the Creative Commons License that you prefer. If you work already has a CC license you should choose the same one. Grant the Repisalud Distribution License. You are done! Repisalud: Uploading an item IT ONLY TAKES 5 MINUTES Repisalud: Why other documents? CONGRESS CONTRIBUTIONS BEYOND JOURNAL ARTICLES POSTERS TEACHING MATERIALS Creative Commons Licenses Attribution (BY) ShareAlike (SA) NonCommercial (NC) NoDerivatives (ND) Creative Commons Licenses Do you allow comercial uses of your work? Do you allow modifications of your work? Yes No Yes No ShareAlike Creative Commons Licenses Do you allow comercial uses of your work? Do you allow modifications of your work? Yes No Yes No ShareAlike Creative Commons Licenses Do you allow comercial uses of your work? Do you allow modifications of your work? Yes No Yes No ShareAlike Creative Commons Licenses Do you allow comercial uses of your work? Do you allow modifications of your work? Yes No Yes No ShareAlike Creative Commons Licenses Do you allow comercial uses of your work? Do you allow modifications of your work? Yes No Yes No ShareAlike Creative Commons Licenses Do you allow comercial uses of your work? Do you allow modifications of your work? Yes No Yes No ShareAlike How far my research will go? "Open Access is about making research findings freely available to anyone" Questions about…? #plagiarism #pre-prints #APC #copyright negotiation